E-Mail TX (SMTP)

[ON]/[OFF]

Select whether to send an E-mail from this machine.

[ON] is specified by default.

[Scan to E-mail]

Select whether to use the E-mail transmission function.

Using this function allows you to send the scanned original data as an E-mail attachment.

[ON] is specified by default.

[Status Notification]

Select whether to use the E-mail notification function.

If a warning such as paper addition, toner replacement, or paper jam occurs on this machine, it can be sent to a registered E-mail address.

[ON] is specified by default.

[Total Counter Notification]

Select whether to use the total counter notification function.

Using this function allows you to send counter information managed by this machine to the registered E-mail address.

[ON] is specified by default.

[SMTP Server Address]

Enter the address of your E-mail server (SMTP).

Use one of the following formats.

• Example of host name entry: "host.example.com"

• Example of IP address (IPv4) entry: "192.168.1.1"

• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"

[Server Capacity Reduction Send Method]

Select the sending method to reduce the load of the E-mail server (SMTP).

• [Binary Division]: Divides an E-mail based on the setting of [Binary division Size] when sending a large E-mail.

• [Stop Scan TX max. limit is exceeded]: Stops sending an E-mail when its size exceeds the maximum value specified in [Server Capacity limit].

• [Stop URL when max. limit is exceeded]: Notifies the E-mail address specified as the destination of the download URL without attaching files when the E-mail size exceeds the maximum value specified in [Server Capacity limit].

• [Always Send via URL]: Notifies the E-mail address specified as the destination of the download URL without attaching files.

[No Limit] is specified by default.

[Binary division Size]

Enter the size to divide an E-mail when [Binary Division] is selected in [Server Capacity Reduction Send Method].

[Server Capacity limit]

Enter the maximum E-mail size allowable for the E-mail server (SMTP) when [Stop Scan TX max. limit is exceeded] or [Stop URL when max. limit is exceeded] is selected in [Server Capacity Reduction Send Method]. Tap [No Limit] to clear the selection, and enter the size.

[No Limit] is specified by default.

[Connection Timeout]

Change the timeout period for a communication with the E-mail server (SMTP), as required.

[60] sec. is specified by default.

[SSL/TLS Settings]

Select the method to encrypt communications with the E-mail server (SMTP).

Select [SMTP over SSL] or [Start TLS] according to your environment.

[OFF] is specified by default.

[Port No.]

If necessary, change the port number of the E-mail server (SMTP).

In normal circumstances, you can use the original port number.

[25] is specified by default.

[Port Number(SSL)]

If necessary, change the SSL communication port number.

In normal circumstances, you can use the original port number.

This option is available when [SMTP over SSL] is selected for [SSL/TLS Settings].

[465] is specified by default.

[Certificate Verification Level Settings]

To validate the certificate during SSL communication, select items to be verified.

• [Expiration Date]: Confirm whether the certificate is within the validity period. [Confirm] is specified by default.

• [Key Usage]: Confirm whether the certificate is used according to the intended purpose approved by the certificate issuer. [Do Not Confirm] is specified by default.

• [Chain]: Confirm whether there is a problem in the certificate chain (certificate path). The chain is validated by referencing the external certificates managed on this machine. [Do Not Confirm] is specified by default.

• [Expiration Date Confirmation]: Confirm whether the certificate has expired. [Do Not Confirm] is specified by default.

• [CN]: Confirm whether CN (Common Name) of the certificate matches the server address. [Do Not Confirm] is specified by default.

[Detail Settings]

Configure SMTP authentication or POP before SMTP authentication according to your environment.

[SMTP Authentication]

Select whether to use SMTP authentication. If [ON] is selected, configure the following settings. [OFF] is specified by default.

• [User ID]: Enter the user ID for SMTP authentication (using up to 64 characters).

• [Password]: Enter the password of the user name you entered into [User ID] (using up to 64 characters).

• [Domain Name]: Enter the domain name (realm) for SMTP authentication (using up to 253 characters). This item is necessary when the SMTP authentication method is Digest-MD5.
  Enter the domain name if two or more domains (realm) exist. When only one domain (realm) exists, no entry is required. The domain name is notified from the E-mail server (SMTP) at the initial communication, and communication is automatically performed using that domain name.

• [Authentication Setting]: Select whether to synchronize the SMTP authentication with the user authentication of this machine. This item is necessary when the user authentication is installed on this machine.
  [Use Set Value]: Uses values entered at [User ID] and [Password]. If SMTP authentication fails because the user who sends an E-mail does not match the user specified in the [User ID], specify the E-mail address to be applied to Envelope-From in [Envelope-From Setting]. If you select [Do Not Set] in [Envelope-From Setting], the E-mail address of the administrator of this machine will be applied to Envelope-From. For details on the E-mail address of the administrator of this machine, refer to Here.
  [Use User Auth. ID and Password]: Uses the user name and password of the registered user of this machine as [User ID] and [Password] for the SMTP authentication.
  [Use Set Value] is specified by default.

• [SMTP Authentication Method]: Select the authentication method to be used for SMTP authentication.

[POP Before SMTP Authentication]

Select whether to use POP before SMTP.

Configure the setting if your environment requires the POP Before SMTP Authentication to send an E-mail.

[OFF] is specified by default.

[POP Before SMTP Time]

If necessary, change the waiting time until starting E-mail transmission after the POP authentication is successful.

[5 sec.] is specified by default.