MFP authentication setting

Setting flow

Users of this machine can be restricted by the authentication function (MFP authentication) of this machine. Authentication information of users are managed internally by this machine.

Employing the user authentication enables security- and cost-conscious advanced operations such as restricting users from accessing this machine, restricting users from using the functions by user, and managing the usage status of this machine.

When employing the MFP authentication, follow the below procedure to configure the settings.

1. Configuring basic settings for the user authentication (Here)

2. Configuring settings to suit your environment

   • Configuring a setting so that a user can log in to this machine using administrator privileges (Here)

   • Restricting available functions for each user (Here)

   • Restricting the accessible destinations (Here)

   • Managing the maximum number of copies by user (Here)

Configure basic settings for the user authentication

Enable user authentication. In addition, register the user on this machine.

1. Select [User Auth/Account Track] - [General Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [User Authentication]	Select [ON (MFP)] to employ the MFP authentication.
   [Public User Access]	Select whether to allow use of an unregistered user (public user) (default: [Restrict]). [Restrict]: Restricts a use of a public user. [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, select [Public User Access] on the Login screen. [ON (With Login)]: Allows that public users to use this machine. A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.
   [When Number of Jobs Reach Maximum]	Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]). [Skip Job]: Stops the job currently running, and starts printing the next job. [Stop Job]: Stops all jobs. [Delete Job]: Deletes the active job.

2. Select [User Auth/Account Track] - [User Authentication Setting] - [User Registration] - [New Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [No.]	Specify the user's registration number. Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.
   [User Name]	Enter the user name (using up to 64 characters). You cannot configure the same user name as an the one that has already been assigned to a registered user. Once a user name is registered, it cannot be changed.
   [E-mail Address]	Enter the user's E-mail address (using up to 320 characters, excluding spaces). If the E-mail address is registered, the Scan to Me function and the Scan to URL function are available.
   [User Password]	Enter the password to log in to this machine (using up to 64 characters).
   [Function Permission]	Restricts functions available to the user if necessary. For details, refer to Here.
   [Max. Allowance Set]	Sets the maximum number of sheets the user can print and User Boxes they can register. For details, refer to Here.
   [Limiting Access to Destinations]	Restricts destinations the user can access if necessary. For details, refer to Here.
   [Permission Setting]	Assigns administrator privileges or User Box administrator privileges to a user as required. For details, refer to Here.