Account track setting

Setting flow

Installing Account Track enables you to collectively manage multiple users on an account basis. Account authentication information is managed internally by this machine.

A password can be set by account to restrict users from using this machine. Also, this function allows you to restrict available functions or manage the usage status of this machine by account.

You can use a combination of user authentication and account track to manage each user for each department. For example, you can allow a company staff member belonging to a certain department to print but not allow another member belonging to another department to print. Also, you can count the number of printed sheets by department to encourage each department to develop an awareness of costs. You can log in to this machine simply by entering the user name. There is no need to specify the account.

When employing Account Track, follow the below procedure to configure the settings.

1. Configuring basic account track settings (Here)

2. Configuring settings to suit your environment

   • Restricting available functions for each account (Here)

   • Managing the maximum number of copies by account (Here)

Configure basic account track settings

Enable the account track function. Also register the account.

1. Select [User Auth/Account Track] - [General Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [Account Track]	When enabling account track, set this option to ON (default: OFF).
   [Account Track Input Method]	When enabling account track, select the account track method (default: [Account Name & Password]). [Account Name & Password]: Enter the account name and password to log in. When using user authentication and account track in combination, the setting cannot be changed from [Account Name & Password]. [Password Only]: Enter only the password to log in.
   [Synchronize User Authentication & Account Track]	When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]). [Synchronize]: Select this option when the user and account is in one-to-one relation. If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user. [Do Not Synchronize]: Select this option when the user joins multiple accounts. To log in to this machine, enter the user name, then specify the account. [Synchronize by User]: Enables the user to select whether to synchronize the user authentication and account authentication.
   [Number of Counters Assigned]	When using user authentication and account track in conjunction, enter the number of counters to be assigned to the user. Up to 1000 counters can be assigned to the user and account collectively. For example, if you assign 950 user counters, you can assign up to 50 account track counters.
   [When Number of Jobs Reach Maximum]	Sets the maximum number of sheets that each account can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]). [Skip Job]: Stops the job currently running, and starts printing the next job. [Stop Job]: Stops all jobs. [Delete Job]: Deletes the active job.

2. Select [User Auth/Account Track] - [Account Track Settings] - [New Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [No.]	Specify the account's registration number. Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.
   [Account Name]	Enter the account name (using up to eight characters). This entry is required if you have selected [Account Name & Password] at [Account Track Input Method] in step 1.
   [Password]	Enter the password to log in to this machine (using up to 64 characters).
   [Function Permission]	Restricts functions available to the account if necessary. For details, refer to Here.
   [Max. Allowance Set]	Sets the maximum number of sheets the account can print and User Boxes it can register. For details, refer to Here.