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Fully Using Fax Functions

Settings Anyone can Change

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

Settings	Description
[Default Tab]	Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input]. For details, refer to Here.
[Program Default]	Select a page to be displayed in the main screen of [Program]. For details, refer to Here.
[Address Book Index Default]	Select the index and destination type that are initially shown when [Address Book] is displayed. For details, refer to Here.
[Default Address Sort Method]	Select the list order of destinations to be displayed in [Address Book] between registration number and registration name. For details, refer to Here.
[Default Address Display Method]	Select the display in [Address Book] between button and list. For details, refer to Here.

To display a screen indicating that a fax sending or receiving job is in progress ([FAX Active Screen])

Settings	Description
[TX Display]	Select whether to display a screen indicating a fax being sent. You can check information on a destination and document in this screen. [No] is specified by default.
[RX Display]	Select whether to display a screen indicating a fax being received. You can check information on sender and fax being received in this screen. [No] is specified by default.

To case sensitivity on each time a registered destination is searched ([Search Option Settings])

Settings	Description
[Uppercase and Lowercase Letters]	Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination. [Differentiate] is specified by default.
[Search Option Screen]	If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON]. If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively. [OFF] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To register the Bulletin Board User Box for registering polling files ([Bulletin Board User Box])

Settings	Description
[User Box No.]	Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.
[User Box Name]	Enter the User Box name that appears on the Touch Panel (using up to 20 characters). Assign a name that helps you easily identify the User Box.
[Password]	To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).
[Type]	Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings. If [Personal] is selected, you can change the owner user if necessary. Tap [Change Owner], and select the user you wish to change. If [Group] is selected, you can change the account name if necessary. Tap [Change Account Name], and select the account name you wish to change.
[Auto Document Delete Time]	Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically. When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days]. When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute). To keep the files in the box, select [Save]. [1 day] is specified by default.

To register the Relay User Box for using this machine as a fax relay station ([Relay User Box])

Settings	Description
[User Box No.]	Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.
[User Box Name]	Enter the User Box name that appears on the Touch Panel (using up to 20 characters). Assign a name that helps you easily identify the User Box.
[Relay Destination]	Selects a group that has fax destinations. When registering a group destination as a relay destination, be sure to set the fax address in the group destination in advance.
[Relay TX Password]	To use a password to restrict usage of the User Box using password, enter the password (using up to eight characters). The entered password is required when sending a relay request to this machine. Inform the sender who want to use this machine as a relay machine of the password you entered here.

Settings only the Administrators can Change

To change the timing to start printing at reception of a fax ([Print/Fax Output Settings])

Settings	Description
[Print]	Select when to start printing received print data. [Batch Print]: Printing is started after all pages are received. [Page Print]: Printing is started as the first page is received. [Page Print] is specified by default.
[Fax]	Select when to start printing received fax data. [Batch Print]: Printing is started after all pages are received. [Page Print]: Printing is started as the first page is received. For Internet Fax, Batch Print is always selected. [Batch Print] is specified by default.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

Settings	Description
[Changing Job Priority]	Select whether to allow the user to change the priority of print jobs. For details, refer to Here.
[Delete Other User Jobs]	Select whether to allow the user to delete other user jobs if user authentication is used on this machine. For details, refer to Here.
[Registering and Changing Addresses]	Select whether to allow the user to register or change destinations. For details, refer to Here.
[Changing Zoom Ratio]	Select whether to allow the user to change the zoom ratio. For details, refer to Here.
[Change the "From" Address]	Select whether to allow the user to change sender E-mail address ("From" address). For details, refer to Here.
[Change Registered Overlay]	Select whether to allow the user to overwrite or delete a registered overlay image. For details, refer to Here.
[Biometric/IC Card Info. Registration]	Select whether to allow the user to register or delete user's biometric or Card authentication information. For details, refer to Here.
[Synchronize User Authentication & Account Track]	Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled. For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To register information to be added to the header or footer ([Header/Footer Settings])

Settings	Description
[Name]	Enter the name of header/footer program using up to 16 characters. When selecting a header or footer, give it a name that helps you easily identify it.
[Header Settings]	Select whether to print a header. To print it, specify what to print. [Text]: Characters you entered are printed. [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format. [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number. [Do Not Print] is specified by default.
[Footer Settings]	Select whether to print a footer. To print it, specify what to print. [Text]: Characters you entered are printed. [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format. [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number. [Do Not Print] is specified by default.
[Pages]	Select to print the header/footer on all pages or only on the first page. [All Pages] is selected by default.
[Text Details]	Select the size, font, and color of the text to be printed.

To specify whether to always print a TX stamp on an original ([Fax TX Settings])

To specify whether to print Header Position on a sent fax ([Header Information])

Settings	Description
[Sender]	Register machine name, company name (sender name), and others that is to be printed as Header Position. Up to 20 sender names can be registered. You can use different names for different purposes. For details, refer to Here.
[Sender Fax No.]	Enter the fax number of this machine with up to 20 digits, including #, *, +, and space. For details, refer to Here.

To specify the position of Header Position printed on a sent fax ([Header Position])

Settings	Description
[Inside Body Text]	Prints the sender information inside the original image. Part of the original image may be cut off.
[Outside Body Text]	Prints the sender information outside the original image.
[OFF]	Prints nothing for sender information.

To change the character size of Header Position printed on a sent fax ([TTI Print Position and Character Size])

Settings	Description
[Normal]	Prints the sender information in the normal text size.
[Minimal]	Reduces the text height by half of the size set with [Normal]. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine.

To specify whether to print a destination fax number on a sent fax ([Print Receiver's Name])

To specify whether to print the date, time, and reception number on a received fax ([Footer Position])

Settings	Description
[Inside Body Text]	Prints Footer Position inside the original image. Part of the original image may be cut off.
[Outside Body Text]	Prints Footer Position outside the original image.
[OFF]	Prints no Footer Position.

To specify the type of telephone line ([Dialing Method])

To specify the fax receiving method (Auto RX or Manual RX) ([Receive Mode])

Settings	Description
[Auto RX]	Automatically starts receiving a fax if the sender is a fax device.
[Manual RX]	Manually request the reception of a fax. Select this option when this machine is used with a telephone connected to it, which is frequently used, and if you always prefer to receive faxes manually.

To change the number of rings that sound until the machine starts Auto RX processing ([Number of RX Call Rings])

To change the number of automatic redials when fax transmission has failed ([Number of Redials])

To change the automatic redialing interval when fax transmission has failed ([Redial Interval])

To specify whether to monitor sounds on the telephone line during fax communication ([Line Monitor Sound])

To adjust the volume of the telephone line monitor sound during fax sending ([Line Monitor Sound Volume (Send)])

To adjust the volume of the telephone line monitor sound during fax receiving ([Line Monitor Sound Volume (Receive)])

To specify whether to print a multi-page fax on both sides of paper ([Duplex Print (RX)])

To specify whether to preferentially print a received fax on inch-sized paper ([Letter/Ledger over A4/A3])

To change the paper selection standard for printing a received fax ([Print Paper Selection])

Settings	Description
[Auto Select]	Print a fax on paper that is automatically selected to the fax received.
[Fixed Size]	Print a fax on paper specified in [Print Paper Size].
[Priority Size]	Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used for printing.

To specify the paper size for printing a received fax ([Print Paper Size])

To specify an action to be taken when a User Box not registered on this machine has been specified to receive a fax using a User Box ([Incorrect User Box No. Entry])

Settings	Description
[Print]	Prints a received fax without saving it in a User Box.
[Show Error Message]	Handles the fax as a communication error. It is neither saved nor printed.
[Auto Create User Box]	Automatically creates a User Box with a specified number and stores faxes in it.

To specify a paper tray for printing a received fax ([Tray Selection for RX Print])

To change the minimum reduction ratio of images when printing a received fax ([Min. Reduction for RX Print])

To specify whether to separate pages when receiving a longer fax than the standard size ([Print Separate Fax Pages])

To specify whether to delete the files registered in the Polling TX User Box after they have been sent ([File After Polling TX])

To change the number of copies for a received fax ([No. of Sets (RX)])

To specify the receiving function for each line when using multiple lines ([Individual Receiving Line Setup])

To specify whether to assign a different sender name to each line when using multiple lines ([Individual Sender Line Setup])

To specify whether to use F-Code TX ([F-Code TX])

To specify whether to use Relay RX ([Relay RX])

To specify whether to also print a received fax on this machine when using this machine as a relay station ([Relay Printing])

To display a list of specified destinations before sending a fax ([Destination Check Display Function])

Settings	Description
[ON]/[OFF]	Select whether to show a list of specified destinations before sending a fax. [OFF] is specified by default.
[TX Approval Password]	Select whether to request the user to enter the password for approving the transmission after showing a list of specified destinations. [OFF] is specified by default.
[Password]	If [TX Approval Password] is set to [ON], enter the password to approve the transmission (using up to 64 characters).

To enter a fax number twice in order to prevent an entry error when directly entering a fax number ([Confirm Address (TX)])

To enter a fax number twice in order to prevent an entry error when registering a fax number ([Confirm Address (Register)])

To save a received fax to a User Box on this machine and view its contents before printing ([Memory RX Setting])

To specify the Closed Network RX function to restrict fax peers ([Closed Network RX])

To forward a received fax to an E-mail destination or other fax machine ([Forward TX Setting])

Settings	Description
[Yes]/[No]	Select whether to use Forward TX. [No] is specified by default.
[Output Method]	Select whether to print a received fax on this machine when forwarding it. [Forward & Print]: A received fax is forwarded and printed on this machine. [Forward & Print (If TX Fails)]: A received fax is forwarded and printed on this machine.
[Forward Dest.]	Specify a destination where to forward a received fax. Directly enter the appropriate fax number using the Keypad, or tap [Select from Address Book] and select one of the destinations registered on this machine. You can specify [File Type] and convert a fax into a file except when the destination is a fax machine. The file types able to be specified are PDF, XPS, and TIFF. Other file types can be specified only for the first line. To specify other file types, ask your service representative to configure settings. For details, contact your service representative. If the forward destination is a fax machine, you cannot forward the received network fax. Printing is always carried out on this machine regardless of the setting of [Output Method].
[Select Line]	If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [No Selection] is specified, either line, whichever is not busy, is used for transmission. [No Selection] is specified by default.

To hold faxes that failed in transmission on this machine without immediately discarding them ([Incomplete TX Hold])

Settings	Description
[Yes]/[No]	Select whether to use the Fax Retransmit function. [No] is specified by default.
[File Storage Duration]	Specify the time period during which a fax failed to be sent is stored in the machine's user box. [12 Hours] is specified by default.

To specify whether to allow PC-Fax TX from the fax driver ([PC-Fax Permission Setting])

To save a received fax to a specified User Box (PC-Fax RX Setting)

Settings	Description
[Allow]/[Restrict]	Select whether to use the PC-Fax RX function. [Restrict] is specified by default.
[Receiving User Box Destination]	Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes.
[Print]	Select whether to print a received fax after it has been received. [OFF] is specified by default.
[Password Check]	If you select [Specified User Box] for [Receiving User Box Destination], specify whether to check the communication password (Sender ID) for PC-Fax reception. If [ON] is selected, enter the requested password (a number containing up to eight digits).

To automatically send a received fax to different destinations depending on fax numbers ([TSI User Box Settings])

To display: >>View

[Utility]
- [Administrator Settings]
  - [Fax Settings]
    - [Function Settings]
      - [TSI User Box Setting]

Configure the settings for using the TSI Routing function.

TSI (Transmitting Subscriber Identification) is a sender's fax number. TSI (Transmitting Subscriber Identification) Routing is a function that automatically sorts incoming faxes into preset boxes or redirects them to user computers or E-mail addresses based on the fax numbers of the senders.

Settings	Description
[Yes]/[No]	Select whether to use the TSI Routing function. [No] is specified by default.
[Action when TSI User Box is not set.]	Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received. [Automatically Print]: Prints a received fax without saving it in a box. [Memory RX User Box]: Saves received documents in Memory RX User Box. [Specified User Box]: Saves a received fax in a box specified by User Box Number.
[Print]	Select whether to print a received fax after it has been received. [No] is specified by default.
[TSI User Box Registration]	Register forwarding destinations for each sender's fax number (TSI). Select a desired registration number, then tap [Edit]. [Sender (TSI)]: Specify a sender's fax number. [Forwarding Destination]: Tap [Select from Address Book] to select a destination or tap [Search by User Box Number], then enter the number of the User Box you want to save received faxes in. When you want to specify a destination from the address book when the optional Upgrade Kit UK-204 and i-Option LK-110 are installed on this machine, tap [File Type] to specify the file type for forwarding. The file types able to be specified are PDF, XPS, and TIFF.

If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use the TSI user Box function for each line.
To change the settings for the forwarding destination in [TSI User Box Registration], select the appropriate sender (TSI), then tap [Edit].
To delete a forwarding destination in [TSI User Box Registration], select the appropriate sender (TSI), then tap [Delete].

To specify the file type of a file to be forwarded automatically using the TSI Routing function ([TSI All File Type Settings])

Settings	Description
[File Type]	Select the file type to automatically forward a received fax using the TSI Routing function. [PDF]: Most operating systems support this file format. You can specify a password or encrypt the file. Important original data should be saved as a PDF file. [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file. [XPS]: A new image file format introduced in Windows Vista.
[Page Setting]	Select a filing page unit when a received fax contains multiple pages. [Multi Page]: Select this check box to convert all pages to a single file. [Page Separation]: Splits a file according to the specified number of pages to perform conversion.
[E-mail Attachment Method]	You can select the E-mail attachment method when [Page Setting] is set to [Page Separation]. [All Files Sent as 1 E-mail]: Attach all files to one E-mail. [1 File per E-Mail]: Attach one file to one E-mail.
[PDF Detail Setting]	If [PDF] is selected for file format, you can configure the PDF option settings.

To specify whether or not to automatically switch to the required line when the required line is not specified to send a fax while multiple lines are used ([TX-Line Auto Switch Setting])

To connect this machine to the Private Branch Exchange (PBX) environment ([PBX Connection Setting])

Settings	Description
[Outside Line]	To connect this machine to a PBX environment, tap [No] to deselect it. Enter the outside line number. [No] is specified by default.

To change conditions for printing a fax sending or receiving report ([Report Settings])

To display: >>View

[Utility]
- [Administrator Settings]
  - [Fax Settings]
    - [Report Settings]

Specify the conditions for printing fax-related reports.

Settings	Description
[Activity Report]	Set the printing conditions for a report containing results of faxes sent and received. For details, refer to Here.
[TX Result Report]	Select when to print a report containing the results of fax transmission. For details, refer to Here.
[Sequential TX Report]	Select whether to print a report containing results of faxes sent by polling and broadcast. For details, refer to Here.
[Timer Reservation TX Report]	Select whether to print a report when transmission is reserved using the Timer TX function. For details, refer to Here.
[Confidential Rx Report]	Select whether to print a report containing the results of confidential faxes received. For details, refer to Here.
[Bulletin TX Report]	Select whether to print a report containing records of faxes registered with the bulletin for being received by polling. For details, refer to Here.
[Relay TX Result Report]	Select whether to print a report containing results of faxes sent by relay distribution. For details, refer to Here.
[Relay Request Report]	Select whether to print the report when the machine has received a fax (Relay RX) as a relaying station. For details, refer to Here.
[PC-Fax TX Error Report]	Select whether to print a report if PC-Fax TX using the fax driver has failed. For details, refer to Here.
[Broadcast Result Report]	Select whether to combine results of broadcast on all destinations involved or list them for each destination. For details, refer to Here.
[TX Result Report Check]	Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent. For details, refer to Here.
[Network Fax RX Error Report]	Select whether to print a report if the machine has failed to receive an Internet fax or IP address fax. For details, refer to Here.
[Print Job Number]	Select whether to display a job number on the report to be printed. For details, refer to Here.
[MDN Message]	Select whether to print a report notifying that an Internet fax has been sent to the recipient machine. For details, refer to Here.
[DSN Message]	Select whether to print a report notifying that an Internet fax has been sent to the mail server of the recipient machine. For details, refer to Here.
[Print E-mail Message Body]	Select whether to print a report notifying that an Internet fax has been successfully received after it was received. The report has the subject and message body of an Internet fax. For details, refer to Here.

To print a list of fax settings ([Job Settings List])

To set a function to each line when using multiple lines ([Multi Line Settings])

Settings	Description
[PC-Fax TX Line Setting]	Select the line used for PC-Fax TX. If [No Selection] is selected, either line, whichever is not busy, is used for transmission. [No Selection] is specified by default.
[Fax Line 2]/[Fax Line 3]/[Fax Line 4]	Configure the setting required to use multiple lines. [Fax Line 3] and [Fax Line 4] can be used in North America.
	[Line Parameter Setting]	Configure your environment for using fax functions in multiple lines. [Dialing Method]: Select the line type according to your environment. [Number of RX Call Rings]: If necessary, change the number of times the phone rings before automatically receiving a fax. [2 x] is specified by default. [Line Monitor Sound]: Select whether to play sounds on the telephone line from speakers during fax communication. [OFF] is specified by default.
[Function Settings]	Enable or disable functions that are used for multiple lines.
[Multi Line Settings]	Select one of [TX Only], [RX Only], and [TX and RX] as the multi line usage. [TX and RX] is specified by default.
[Sender Fax No.]	Enter the fax number for the multiple lines (a number containing up to 20 digits, with available symbols being #, *, + and space). The fax number you entered is printed as Header Position.

To select whether to give priority to the printing quality or printing speed when receiving a fax with a low resolution ([Low Resolution])

To select whether to give priority to the printing quality or printing speed when receiving a fax with a high resolution ([High Resolution])