User's Guide

Home>Search by Purpose>Configuring Basic Information of this Machine (For Administrators)

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Printing
Scanning for Sending
Using Fax
Sending a Fax through a Computer (PC-Fax TX)
- Preparation for PC-Fax Transmission
- Sending PC-FAX
Using Fax in the Network Environment
Copying
Using User Boxes (Hard Disk) on this Machine
- Saving a File to a User Box on this Machine to Share it in the Office ([Public], [Personal], [Group])
- To add a management number to each file in User Boxes ([Annotation])
Registering and Managing Destinations
- Registering Fax or Scan Transmission Destinations
- Managing Destinations (For Administrators)
Fully Using Functions of this Machine
Configuring the Operating Environment of this Machine
Configuring the Network Settings of this Machine (For Administrators)
Configuring User Authentication and Account Track
Improving the Security of this Machine (For Administrators)

Configuring Basic Information of this Machine (For Administrators)

To register the name, E-mail address, and extension number of the administrator of this machine ([Administrator Registration])

To display: >>View

[Utility]
- [Administrator Settings]
  - [Administrator/Machine Settings]
    - [Administrator Registration]

Settings	Description
[Administrator Name]	Enter the administrator name of this machine (using up to 20 characters).
[E-mail Address]	Enter the E-mail address of the administrator of this machine (using up to 128 characters). This E-mail address is used as the sender address for sending E-mail. Therefore, to use the E-mail TX function, you must configure settings.
[Extension No.]	Enter the extension number of the administrator of this machine, using the Keypad (using up to eight digits).

Settings

Description

[Administrator Name]

Enter the administrator name of this machine (using up to 20 characters).

[E-mail Address]

Enter the E-mail address of the administrator of this machine (using up to 128 characters).

This E-mail address is used as the sender address for sending E-mail. Therefore, to use the E-mail TX function, you must configure settings.

[Extension No.]

Enter the extension number of the administrator of this machine, using the Keypad (using up to eight digits).

A user can check the registered information from [Service/Admin. Information] in [Help Menu].

To register the name and E-mail address of this machine ([Input Machine Address])

To display: >>View

[Utility]
- [Administrator Settings]
  - [Administrator/Machine Settings]
    - [Input Machine Address]

Settings	Description
[Device Name]	Enter the name of this machine (using up to 80 characters). The file name automatically assigned in scanning and sending incorporates the name specified for [Device Name].
[E-mail Address]	Enter the E-mail address of this machine (using up to 320 characters). This E-mail address is used as the sender address in Internet Fax operations. Therefore, to use the Internet fax function, you must configure settings.

Settings

Description

[Device Name]

Enter the name of this machine (using up to 80 characters).

The file name automatically assigned in scanning and sending incorporates the name specified for [Device Name].

[E-mail Address]

Enter the E-mail address of this machine (using up to 320 characters).

This E-mail address is used as the sender address in Internet Fax operations. Therefore, to use the Internet fax function, you must configure settings.

To specify the date and time for the machine ([Date/Time Settings])

To display: >>View

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Date/Time Settings]

Specify the current date and time and time zone of this machine.

Settings	Description
[Current Time]	Enter the current date and time. [Set Date]: Automatically adjust the date and time of this machine using an NTP server. To perform time adjustment, set the time difference between UTC and your local time in [Time Zone], then tap [Set Date]. This button is available if an NTP server has been registered by selecting [Administrator Settings] - [Network Settings] - [Detail Settings] - [Time Adjustment Setting].
[Time Zone]	To automatically adjust the time of this machine using an NTP server, set the time difference between UTC and your local area in multiples of 30 minutes.

Settings

Description

[Current Time]

Enter the current date and time.

[Set Date]: Automatically adjust the date and time of this machine using an NTP server. To perform time adjustment, set the time difference between UTC and your local time in [Time Zone], then tap [Set Date]. This button is available if an NTP server has been registered by selecting
[Administrator Settings] - [Network Settings] - [Detail Settings] - [Time Adjustment Setting].

[Time Zone]

To automatically adjust the time of this machine using an NTP server, set the time difference between UTC and your local area in multiples of 30 minutes.

To register the NTP server for automatically adjusting the time of this machine ([Time Adjustment Setting])

To display: >>View

[Utility]
- [Administrator Settings]
  - [Network Settings]
    - [Detail Settings]
      - [Time Adjustment Setting]

Configure settings to automatically adjust the date and time of this machine using the NTP (Network Time Protocol) server.

Settings		Description
[ON]/[OFF]		Select whether to automatically adjust the date and time of this machine via the NTP server. [OFF] is specified by default.
[Auto IPv6 Retrieval]		In the IPv6 environment, select whether to automatically specify the NTP server address by DHCPv6. [ON] is specified by default.
[NTP Server Setting]		Register a discovery proxy server to perform Web service printing or scanning. Select a number to be registered, and configure the following items.
	[Host Address]	Enter the NTP server address. Use one of the following formats. Example of host name entry: "host.example.com" Example of IP address (IPv4) entry: "192.168.1.1" Example of IP address (IPv6) entry: "fe80::220:6b.:fe10:2f16"
	[Port Number]	If necessary, change the NTP server port number. Normally, you can use the original port number. [123] is specified by default.
[Set Date]		Connect to the NTP server, and adjust the date and time of this machine.
[Auto Time Adjustment]		Select whether to automatically adjust the date and time by connecting to the NTP server at periodical intervals. [OFF] is specified by default.
[Polling Interval]		If you select [On] for [Auto Time Adjustment], specify an interval to automatically adjust the date and time. [24 hours] is specified by default.

To apply Daylight Saving Time to this machine ([Daylight Saving Time])

To display: >>View

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Daylight Saving Time]

Select whether to apply daylight saving time settings. To apply the daylight saving time, specify the daylight saving time, and the start and end dates.

Settings	Description
[Enable Settings]	Select whether to apply Daylight Saving Time to this machine. If you select [Yes], enter the number of hours to move the clock forward to reflect daylight saving time. The current time is set forward to reflect daylight saving time. [No] is specified by default.
[Start/End Settings]	If you select [Yes] in [Enable Settings], specify the start and end dates and times for applying the daylight saving time. Specify the start/end date and time by selecting [Weekly] or [Daily], respectively.

Settings

Description

[Enable Settings]

Select whether to apply Daylight Saving Time to this machine.

If you select [Yes], enter the number of hours to move the clock forward to reflect daylight saving time. The current time is set forward to reflect daylight saving time.

[No] is specified by default.

[Start/End Settings]

If you select [Yes] in [Enable Settings], specify the start and end dates and times for applying the daylight saving time.

Specify the start/end date and time by selecting [Weekly] or [Daily], respectively.