Overview of User Authentication and Account Track

Identification

This function allows you to restrict users of this machine by identifying them.

Allow

You can set privileges to restrict usage of the functions of this machine by user.

• For example, you can configure settings to make printing available for a specific user but not for other users. Also, you can configure settings to restrict printing by users who are not identified by this machine (pubic users).

• You can also limit access to destinations for each user. Based on the degree of importance of the address and relationship with users, you can set it up so that specific users can access all destinations but other users can only access some of the destinations.

Configuring settings according to the business requirements of users provides you with added security measures and reduced costs simultaneously.

Accounting

You can record the usage status of this machine by user.

Analyzing it by user enables this machine to be operated more efficiently.

For example, depending on the usage status of this machine, you can manage the maximum number of sheets each user can print. This encourages users to develop an awareness of costs, contributing to cost reductions.

MFP authentication

The method to manage users of this machine using the authentication function of this machine.

Since user information is managed inside this machine, you can use it simply by registering it.

For details, refer to Here.

External server authentication

The method to manage users of this machine by synchronizing it with Active Directory or LDAP server.

When Active Directory or LDAP server is used for user management in your environment, you can use user information managed using the server.

This machine supports the following server types.

• Active Directory: For details, refer to Here.

• NTLM: For details, refer to Here.

• LDAP: For details, refer to Here.

MFP authentication + External server authentication

The method comprising a combination of the authentication function of this machine and authentication by an external server.

Even if some sort of problem occurs on the external authentication server, you can use this machine by using its authentication function.

When the user and account is in one-to-one relation

By synchronizing account information with a user, you can associate the user with an account on a one-to-one basis.

For example, you can allow a company staff member belonging to a certain department to print but not allow another member belonging to another department to print. Also, you can count the number of printed sheets by department to encourage each department to develop an awareness of costs.

If you specify the department of a user when registering him/her, you can log in to the account simply by logging in as the user.

When a user joins multiple accounts

To manage the usage status not only by actual department but also by project, do not synchronize the user with an account.

For example, for a project across multiple departments, you can analyze the usage status of this machine by project as well as by company staff member or department.

To log in to this machine, enter the user name, then specify the account.