HomeSearch by PurposeFully Using Print Functions

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Printing
Scanning for Sending
Using Fax
Sending a Fax through a Computer (PC-Fax TX)
- Preparation for PC-Fax Transmission
- Sending PC-FAX
Using Fax in the Network Environment
Copying
Using User Boxes (Hard Disk) on this Machine
- Saving a File to a User Box on this Machine to Share it in the Office ([Public], [Personal], [Group])
- To add a management number to each file in User Boxes ([Annotation])
Registering and Managing Destinations
- Registering Fax or Scan Transmission Destinations
- Managing Destinations (For Administrators)
Fully Using Functions of this Machine
Configuring the Operating Environment of this Machine
Configuring the Network Settings of this Machine (For Administrators)
Configuring User Authentication and Account Track
Improving the Security of this Machine (For Administrators)

Fully Using Print Functions

Settings Anyone can Change

To select the optimum color setting mode for the original ([Color Setting])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Color Setting]

Select the optimum color setting mode for the original.

[Document]: The color setting suitable for originals containing multiple elements, such as text, graphs, figures, and photos, is applied.
[Photo]: The color setting that prioritizes the image quality is applied.
[DTP]: The color setting suitable for originals containing both text and figures is applied. It reproduces exactly what is on the display.
[Web]: The color setting suitable for printing Web pages is applied. Low-resolution images are reproduced with enhanced smoothness.
[CAD]: The color setting suitable for originals composed of thin lines is applied. Images are reproduced at high resolutions.

[Document] is specified by default.

To intensify small or faint letters, or to sharpen the edges of images such as text in a table or graphics to improve legibility ([Edge Enhancement])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Edge Enhancement]

Select this option to sharpen the edges of images such as text in the table and graphics to improve legibility when clearing small or faint text.

[OFF] is specified by default.

To print images with a glossy finish ([Gross Mode])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Gross Mode]

Images are printed with a glossy finish. The printing speed is reduced.

[OFF] is specified by default.

To reduce the printing density in order to save toner consumption ([Toner Save])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Toner Save]

Select this check box to reduce the printing density in order to reduce the amount of toner consumed.

[OFF] is specified by default.

To specify whether to save the next print job on the hard disk when the job is received while another print job is active ([Spool Print Jobs in HDD before RIP])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Spool Print Jobs in HDD before RIP]

Select whether to save the next print job on the hard disk if the job is received while another print job is being executed.

[ON] is specified by default.

To specify whether to use paper of a size close to the size specified in Paper Size if the specified paper is not loaded in the paper tray ([A4/A3<-->LTR/LGR Auto Switch])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [A4/A3 <- -> LTR/LGR Auto Switch]

If papers you have set by [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] are not loaded into the paper tray, you can specify whether or not to print on paper of a similar size.

In normal circumstances, select [OFF]. When you select [ON], size conversion between A4 and Letter and between A3 and Ledger automatically occurs and images may be partially lost.

[OFF] is specified by default.

To print a banner page that contains the sender or title of print data ([Banner Sheet Setting])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Banner Sheet Setting]

Select whether to print the banner page (cover page) showing the sender or title of the print data.

[OFF] is specified by default.

To specify how to adjust the line width ([Line Width Adjustment])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Line Width Adjustment]

Select how the width of text or lines is adjusted. [Normal] is specified by default.

Settings	Description
[Thin]	Select this option to draw letters and lines thinly. Details of letters and figures can be printed elaborately.
[Slightly Thin]	Select this option to draw letters and lines with a thickness between [Thin] and [Normal].
[Normal]	Select this option to draw letters and lines with a normal thickness.
[Slightly Thick]	Select this option to draw letters and lines with a thickness between [Normal] and [Thick].
[Thick]	Select this option to draw letters and lines thickly. Letters and figures are printed clearly.

To prevent the line width from looking largish in the gray background ([Gray Background Text Correction])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Gray Background Text Correction]

Select whether to prevent text or lines on a gray background from looking thicker than they actually are.

[ON]: Select this option to make the text and lines on a gray background look to have the same width as the text and lines on a non-gray background.

[ON] is specified by default.

To slightly reduce the entire page when directly printing a PDF, PPML, or OOXML file ([Minimal Print])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Minimal Print]

Select whether to directly print PDF, PPML, OOXML (docx, xlsx, pptx) files by reducing their entire page a little or not.

This function is available when printing the entire original image, including its edges.

[OFF] is specified by default.

To select whether to give priority to the printing quality or printing speed when directly printing an OOXML file ([OOXML Print Mode])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [OOXML Print Mode]

Select whether to directly print OOXML (docx, xlsx, pptx) files with the priority of quality or with the priority of speed.

[Prioritize Speed] is selected by default.

To fold paper ([Fold Type Settings])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Fold Type Settings]

Select whether to fold the printed sheets. When you want to fold the printed sheets, select the folding mode.

[No] is specified by default.

To use this function, the optional Finisher FS-534 SD is required.

To specify the unit of paper to be folded at one time when using Half-Fold or Tri-Fold ([Half-Fold/Tri-Fold Specification Settings])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Basic Settings]
      - [Half-Fold/Tri-Fold Specification Settings]

Select the unit by which the paper is folded from [By Copy Job (Multiple Sheets)], [1 Unit], and [By Page].

When you select [By Page], enter the number of pages to be folded at one time.

[By Copy Job (Multiple Sheets)] is specified by default.

To use this function, the optional Finisher FS-534 SD is required.

To specify whether to verify the digital signature when directly printing an XPS or OOXML file ([Verify XPS/OOXML Digital Signature])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Security Settings]

Select whether to verify the digital signature when printing XPS/OOXML (docx, xlsx, pptx) files with a digital signature.

Settings	Description
[Verify XPS/OOXML Digital Signature]	Select whether to verify a digital signature when printing an XPS or OOXML (docx, xlsx, or pptx) file with a digital signature added. When [ON] is selected, the data is not printed if the signature is invalid. [OFF] is specified by default.

Settings

Description

[Verify XPS/OOXML Digital Signature]

Select whether to verify a digital signature when printing an XPS or OOXML (docx, xlsx, or pptx) file with a digital signature added.

When [ON] is selected, the data is not printed if the signature is invalid.

[OFF] is specified by default.

To change the default OOXML print settings for direct printing ([OOXML Print Settings])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [OOXML Print Settings]

Specify the default value for OOXML print settings during direct printing.

Settings	Description
[Print Sheet/Book]	Select whether to print the currently selected sheet or the entire book when handling an Excel file. The [Current Sheet] is specified by default.
[Paper Size]	Select a paper size to print an OOXML (docx, xlsx, or pptx) file. [Auto paper select] is specified by default.
[Paper Type]	Select a paper type to print an OOXML (docx, xlsx, or pptx) file. [Auto] is specified by default.

Settings

Description

[Print Sheet/Book]

Select whether to print the currently selected sheet or the entire book when handling an Excel file.

The [Current Sheet] is specified by default.

[Paper Size]

Select a paper size to print an OOXML (docx, xlsx, or pptx) file.

[Auto paper select] is specified by default.

[Paper Type]

Select a paper type to print an OOXML (docx, xlsx, or pptx) file.

[Auto] is specified by default.

To change the default combination settings for direct printing ([Layout - Combination])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Layout - Combination]

Configure the default combination settings for direct printing.

Settings	Description
[Yes]/[No]	Select whether to reduce and print multiple pages on the same side of a single sheet of paper. [No] is specified by default.
[Row]	Enter a number of pages to be placed in horizontal direction. [1] is specified by default.
[Column]	Enter a number of pages to be placed in vertical direction. [1] is specified by default.
[Combination Method]	Select a page direction. [Horizontal] is specified by default.
[Combination Direction]	Select a direction of page layout. [Top Left to Bottom Right] is specified by default.
[Layout Settings]	Set the layout in details. [Page Spacing]: Set a page space in line and column directions. [0] inches (0 mm) is specified by default. [Margin]: Set a page margin at the top, bottom, right and left positions. [0] inches (0 mm) is specified by default. [Page Zoom]: Set any scale to enlarge or reduce the page size. [Auto] is specified by default. [Page Frame]: Select to print a border line between pages. [Do Not Print] is specified by default.

To print a report on configuration information of this machine or a font list ([Print Reports])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [Print Reports]

A report on configuration information of this machine or a font list is printed.

Settings	Description
[Configuration Page]	A list of settings in this machine is printed. Change print settings as required, then tap [Start] to start printing.
[Demo Page]	A test page is printed. Change print settings as required, then tap [Start] to start printing.
[PCL Font List]	A list of PCL fonts installed in this machine is printed. Change print settings as required, then tap [Start] to start printing.
[PS Font List]	A list of PS fonts installed in this machine is printed. Change print settings as required, then tap [Start] to start printing.
[OOXML Font List]	A list of OOXML fonts installed in this machine is printed. Change print settings as required, then tap [Start] to start printing.

To change the method for determining the paper size when directly printing TIFF, JPEG, or PDF files ([TIFF Image Paper Setting])

To display:

[Utility]
- [User Settings]
  - [Printer Settings]
    - [TIFF Image Paper Setting]

Specify paper settings for directly printing of TIFF, JPEG, or PDF files.

The settings are applied when images are printed from a USB memory device or directly printed using the Direct Print function of Web Connection.

Settings	Description
[Paper Selection]	Select how the paper size used for printing is determined. [Auto Paper Select]: TIFF/JPEG (JFIF)/PDF images are printed on paper of the same size as the image. However, JPEG (EXIF) images are enlarged or reduced to the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] before they are printed. [Priority Paper Size]: Images are enlarged or reduced to the paper size specified in [User Settings] before they are printed. When they are printed from Web Connection or a USB memory device, the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] is used. [Auto Paper Select] is specified by default.

Settings

Description

[Paper Selection]

Select how the paper size used for printing is determined.

[Auto Paper Select]: TIFF/JPEG (JFIF)/PDF images are printed on paper of the same size as the image.
However, JPEG (EXIF) images are enlarged or reduced to the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] before they are printed.

[Priority Paper Size]: Images are enlarged or reduced to the paper size specified in [User Settings] before they are printed.
When they are printed from Web Connection or a USB memory device, the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] is used.

[Auto Paper Select] is specified by default.

To allow banner printing through a computer ([Banner Printing])

To display:

[Utility]
- [Banner Printing]

Tap this button to select whether to permit banner printing of the print function.

Select [Allow], and after the screen waiting for a banner printing job appears, execute printing from the computer.

[Restrict] is specified by default.

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Settings only the Administrators can Change

To change the timing to start printing at reception of print data ([Print/Fax Output Settings])

To display:

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Output Settings]
      - [Print/Fax Output Settings]

Select when to start printing received print/fax data.

Settings	Description
[Print]	Select when to start printing received print data. [Batch Print]: Printing is started after all pages are received. [Page Print]: Printing is started as the first page is received. [Page Print] is specified by default.
[Fax]	Select when to start printing received fax data. [Batch Print]: Printing is started after all pages are received. [Page Print]: Printing is started as the first page is received. For Internet Fax, Batch Print is always selected. [Batch Print] is specified by default.

Settings

Description

[Print]

Select when to start printing received print data.

[Batch Print]: Printing is started after all pages are received.

[Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

[Batch Print]: Printing is started after all pages are received.

[Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

To change the communication timeout time at USB connection ([USB Timeout])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [USB Timeout]

When this machine is connected via USB to the computer, change the communication timeout time if necessary.

[60 sec.] is specified by default.

To change the communication timeout time at network connection ([Network Timeout])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [Network Timeout]

When this machine is connected via a network to the computer, change the communication timeout time if necessary.

[60 sec.] is specified by default.

To specify whether to print error information when an error has occurred while printing an XPS or OOXML file ([Print XPS/OOXML Errors])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [Print XPS/OOXML Errors]

Select whether to print error information when an error occurs during XPS/OOXML (docx, xlsx, pptx) file printing.

[Yes] is specified by default.

To restrict acquiring device information from the Windows printer driver using a password ([Assign Account to Acquire Device Info])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [Assign Account to Acquire Device Info]

Select whether to request the user to enter the password when the user obtains the information on this machine using a printer driver for Windows.

If [Yes] is selected, enter the requested password (using up to eight characters).

[No] is specified by default.

To allow only print jobs using the Secure Print function ([Secure Print Only])

To display:

[Utility]
- [Administrator Settings]
  - [Security Settings]
    - [Security Details]
      - [Secure Print Only]

Specify whether the printing from the computer should be limited only to the security document.

When you select [Yes], you need to set Secure Print when printing from the printer driver.

[No] is specified by default.

To change an encryption passphrase for encrypting an authentication password ([Driver Password Encryption Setting])

To display:

[Utility]
- [Administrator Settings]
  - [Security Settings]
    - [Driver Password Encryption Setting]

Used to change the encryption passphrase to encrypt authentication passwords (such as user and account passwords) when printing data using a printer driver. [Use Factory Default] is specified by default.

The same encryption passphrase must be set for this machine and the printer driver.

Settings	Description
[User-Defined]	Select this option when you want to set your own encryption passphrase. Tap [Encryption Passphrase] and enter the encryption passphrase (up to 20 characters). Set the same encryption passphrase in the printer driver, too.
[Use Factory Default]	The encryption passphrase (a preset encryption key (common key) that is not exposed) set on this machine at the time of shipping is used.

Settings

Description

[User-Defined]

Select this option when you want to set your own encryption passphrase. Tap [Encryption Passphrase] and enter the encryption passphrase (up to 20 characters).

Set the same encryption passphrase in the printer driver, too.

[Use Factory Default]

The encryption passphrase (a preset encryption key (common key) that is not exposed) set on this machine at the time of shipping is used.

To specify operations required when receiving 1200 dpi print data ([Operation when 1200 dpi file is received])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [Operation when 1200 dpi file is received]

Select an operation when receiving print data at 1200 dpi.

[600dpi Convert] is specified by default.

Adjusting the Image Quality on this Machine when data is to be printed from a Computer Using the PCL Driver ([PCL Settings])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [PCL Settings]

To make adjustment, the adjustment value specified here is added to that of the image quality specified in the PCL driver when data is printed from a computer.

Settings	Description
[Brightness]	Adjust the brightness to print data from a computer. To make adjustment, the adjustment value specified here is added to that of the brightness specified in the PCL driver. [0] is specified by default.
[Contrast]	Adjust the contrast to print data from a computer. For adjustment, the adjustment value specified here is added to that of the contrast specified in the PCL driver. [0] is specified by default.
[Saturation]	Adjust the saturation to print data from a computer. To make adjustment, the adjustment value specified here is added to that of the saturation specified in the PCL driver. [0] is specified by default.
[Color Balance]	Adjust the color balance to print data from a computer. To make adjustment, the adjustment value specified here is added to that of the color balance specified in the PCL driver. [0] is specified by default.

Adjusting the Image Quality on this Machine when data is to be printed from a Computer Using the PS Driver ([PS Settings])

To display:

[Utility]
- [Administrator Settings]
  - [Printer Settings]
    - [PS Settings]

To make adjustment, the adjustment value specified here is added to that of the image quality specified in the PS driver when data is printed from a computer.

Settings	Description
[Brightness]	Adjust the brightness to print data from a computer. To make adjustment, the adjustment value specified here is added to that of the brightness specified in the PS driver. [0] is specified by default.
[Contrast]	Adjust the contrast to print data from a computer. For adjustment, the adjustment value specified here is added to that of the contrast specified in the PS driver. [0] is specified by default.
[Saturation]	Adjust the saturation to print data from a computer. To make adjustment, the adjustment value specified here is added to that of the saturation specified in the PS driver. [0] is specified by default.
[Color Balance]	Adjust the color balance to print data from a computer. For adjustment, the adjustment value specified here is added to that of the color balance specified in the PS driver. [0] is specified by default.