Printing in the Mac OS Environment
Saving the Number of Printed Sheets
To print on both sides of paper ([2-Sided])
Saving Paper by Printing on Both Sides ([2-Sided])
By using both sides of paper for printing, you can halve paper consumption.
In [Print Type:] in [Layout / Finish], select [2-Sided]. [2-Sided] is specified by default.
To save originals in a user box on this machine ([Save in User Box])
Saving Print Data in the Box on This Machine ([Save in User Box])
Save in User Box
The Save in User Box function saves print data in a box on this machine. You can also print the data at the same time as it is being saved in the box.
You can use multiple User Boxes for different purposes, for example:
By saving data in a box that all users can access (Public Box) or in a box that the members of a specific department can access (Group Box), you can distribute the data.
By saving data in the private box (Personal Box), you can assure security because only you can open the box. The data in the box is not deleted by mistake.
The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.
Operations required to use this function
Register the boxes for storing print data on this machine.
For information on the procedure for registering boxes, refer to Here.
You can also register boxes using Web Connection. For details, refer to Here.
How to print from the computer
In [Output Method:] in the [Output Method] window, select [Save in User Box].
When you want to print the data at the same time it is saved in the box, select [Save in User Box and Print].
Enter the file name and the box number of the save location, click [OK].
Use a file name that helps you locate the data in the box.
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same file name and box number, selecting this check box eliminates the need for entering them each time.
Execute printing.
The data is saved in the box on this machine.
Enlarging or Reducing an Original Image
To enlarge or reduce with any zoom ratio ([Scale:])
Enlarging or reducing by the desired zoom ratio ([Scale:])
You can print the original image after it has been enlarged or reduced by the desired zoom ratio.
In [Scale:] in [Page Attributes] , specify the zoom ratio.
Printing Multiple Sets of Copies
To specify the number of copies ([Copies:])
Specifying the number of copies ([Copies:])
In [Copies:] in [Copies & Pages], specify the number of copies you want to print.
When you print a large number of copies, use of the Proof Print function will prevent a large number of misprints being created, thereby reducing the amount of waste paper generated. For details, refer to Here.
To print by sets ([Collate]/[Offset])
Printing by sets ([Collate]/[Offset])
When multiple sets of copies are printed, the paper output position of each set is staggered to help you locate the first page of each set.
When the [Collate] check box in [Output Method] is selected, copies are output in a set-by-set manner, for example, "Pages 1, 2, 3, 4, and 5", "Pages 1, 2, 3, 4, and 5", and then "Pages 1, 2, 3, 4, and 5". When the [Offset] check box is selected, the sets are output in staggered layers.
When you select both [Collate] and [Offset] check boxes, the output position is staggered for each set, allowing you to easily prepare handouts.
To make a trial printing in order to prevent misprints ([Proof Print])
Making a Trial Printing ([Proof Print])
Proof Print
The Proof Print function is used when printing multiple copies. It allows the printer to output one copy and pause the printing operation before printing the remaining copies.
Because you can check the print result before starting printing the remaining copies from the Touch Panel, this function is helpful to prevent a lot of misprints.
How to print from the computer
In [Output Method:] in the [Output Method] window, select [Proof Print].
Specify the number of copies, then execute printing.
Only one copy is printed. Continue to "Operations on this machine".
Operations on this machine
Tap [Job List].
While [Active] is displayed, tap [Release Held Jobs].
Select the job you want to print.
If necessary, tap [Change Setting] to change the print conditions.
To delete a job, tap [Delete].
Tap [Start] or press the Start key.
The remaining copies are printed.
Deleting a job
A job, which has been sent to this machine with [Proof Print] enabled, can be deleted remotely using Web Connection via the Web browser of the computer.
Access to the Web Connection, using the Web browser.
For details on how to access Web Connection, refer to Here.
Log in to the user mode.
For details on how to login to the user mode, refer to Here.
Click [Job] - [Current Jobs].
Click [Release Job].
Select the check box of the job to be deleted, and click [Delete].
Click [OK].
The selected job is deleted.
Selecting the Paper Size or Type for Printing
To print on custom size paper ([Page Setup])
Printing on custom size paper ([Page Setup])
Print a special size of original on custom sized paper.
In [Paper Size:] under [Page Attributes], select [Manage Custom Sizes...], and specify the desired width and length.
In the [File] menu, click [Page Setup].
You can configure the same setting in [Format for:] in the [Print] window.
Open the window for registering a custom size.
Select [Manage Custom Sizes...] from the Paper Size list.
Click [+].
Enter the name of the paper size you are registering.
Be sure to use paper size names other than existing names, such as A4 and Custom.
Specify the width and length as desired.
If necessary, set the top, bottom, right, and left margins of the paper in [Non-Printable Area:].
Click [OK].
This saves the custom paper size, which can be selected from the [Paper Size:] drop-down list in [Page Attributes].
To change the paper type for printing ([Paper Type:])
Specifying the paper type ([Paper Type:])
[In Paper Type:] in [Paper Tray / Output Tray], select the type of paper for printing.
When [Paper Settings for Each Tray] is enabled on the [Installable Options] page of the printer driver, select [Paper Tray / Output Tray] - [Paper Settings for Each Tray...], and specify the paper type for each tray.
To specify the paper tray for printing ([Paper Tray:])
Specifying the paper tray ([Paper Tray:])
In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing.
If you select [Auto], the paper tray for the paper you have selected in [Paper Size:] is automatically selected.
To print on paper in multiple trays ([Carbon Copy])
Printing on paper in multiple trays ([Carbon Copy])
You can print the original on different sheets of paper loaded in multiple trays. Because you can obtain printing results that look like carbon-copied slips using the print command once, this function is called Carbon Copy.
For example, by using the print command once, you can print a submission document on high-quality color paper loaded in Tray1 and print your copy on recycled paper loaded in Tray2.
This function is useful when you want to create a submission document and its copy at one time.
In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing the original.
You cannot select [Auto].
Select the [Carbon Copy] check box.
The [Carbon Copy Settings] window appears.
Specify the paper tray for carbon copies and output order, and click [OK].
Settings
Description
[Original Copy]
The paper tray for printing the original is displayed.
[Carbon Copy Tray]
Select the paper tray for carbon copies. Select the check boxes for all paper trays to be used.
[Output Order]
Select the order of outputting carbon copies.
[Tray]: Carbon copies are printed in order of selected trays. When an original of multiple pages is printed, all pages are printed on paper from one tray, then the next tray is used.
[Page]: Carbon copies are printed page by page. When an original of multiple pages is printed, each page is printed on paper from all the selected trays.
[Save Settings]
When the Save Setting check box is selected, the settings are saved.
When the [Do not show this window when setting] check box is selected, this dialog box is not displayed when [Carbon Copy] is enabled. Using this function, you can save steps to configure settings the next time and after if you always specify the same carbon copy tray settings to execute a print job.
To print on banner paper
Printing on Banner Paper
Printing on banner paper
This machine accommodates paper with a length of up to 47-1/4 inches (1200 mm) in the Bypass Tray.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
Printable paper
Paper width | Paper length | Paper weight |
|---|---|---|
8-1/4 to 11-11/16 inches (210 to 297 mm) | 17 to 47-1/4 inches (431.9 to 1200 mm) | 33-13/16 to 55-7/8 lb (127 g/m2 to 210 g/m2) |
When printing data on banner paper, select a paper type appropriate to the banner paper using the printer driver. Then, the [Paper Tray:] is set to [Bypass Tray].
How to print on banner paper
Register the size of the banner paper, then specify the registered size.
If [ID & Print] is set to [ON] in [ID & Print Settings], printing on banner paper is disabled (default: [OFF]). For details on [ID & Print Settings], refer to Here.
On the Touch Panel of this machine, tap [Utility] - [Banner Printing].
Select [Allow], then tap [OK].
Check that the screen waiting for banner printing job has appeared.
When a banner printing job is queued, the machine can receive the following print jobs, excluding banner printing jobs.
Printing from the computer: Print, Secure Print, Save in User Box, Save in User Box and Print, Proof Print, ID&Print
Direct printing from Web Connection: Print, Secure Print, Save in User Box, Proof Print, ID&Print
When a banner printing job is queued, the machine can receive the following fax jobs.
G3 Fax, Internet Fax, IP Address Fax, PC-Fax
The following jobs remain queued until a banner printing job is released.
Forward TX, Relay Distribution, TSI Routing, Timer TX, PC-Fax TX
When a banner printing job is queued, the following operations cannot be carried out.
Printing, sending, and downloading files in a User Box from Web Connection, WS scan, TWAIN scan
When you have finished the above settings, start to print from the PC.
In the [Page Setup] window, open the window for registering a custom size.
Select [Manage Custom Sizes...] from the Paper Size list.
Click [+].
Enter the name of the paper size you are registering.
Be sure to use paper size names other than existing names, such as A4 and Custom.
Configure the following items.
[Page Size:]: Specify the width and length as desired.
Specify the paper size within the allowable range of the banner size (Width:8-1/4 to 11-11/16 inches (210 mm to 297 mm), Length: 17 to 47-1/4 inches(431.9 mm to 1,200 mm)).
[Non-Printable Area:]: Specify the top, bottom, right, and left margins of the paper.
Click [OK].
The custom paper size is then registered.
In [Paper Size] in [Page Attributes], select the registered paper size.
The registered paper size can also be selected in [Paper Size:] on the print screen.
To display the Print window, click [Print] in the [File] menu.
Check to see that the custom paper size (registered in Step 8) is shown in the [Destination Paper Size] of [Paper Handling].
Check that [Paper Tray:] of [Paper Tray / Output Tray] is set to [Bypass Tray] and that [Paper Type:] is set to the desired paper type ([Thick 1+]/[Thick 2]/[Thick 3]).
If the specified paper size is not in the allowable range of the banner size, [Paper Tray:] or [Paper Type:] is not grayed out to enable you to change them. In this case, check the setting of the custom paper size.
Execute printing.
A message appears on the Touch Panel to prompt you to load papers.
Load the banner paper into the Bypass Tray.
For information on how to load banner paper into the Bypass Tray, refer to Here.
When you have loaded a banner paper, tap [Complete].
Printing on the banner paper starts. Support the ejected banner paper by hand. To continue printing, execute printing from the computer.
Tap [Exit].
A message confirming the end of banner printing is displayed. To terminate printing, tap [Yes].
If there is a queued job, the job is started.
Adjusting the Color Quality to Obtain a Nice-Looking Print Image
To select colors for printing ([Select Color:])
Selecting colors for printing ([Select Color:])
Select colors for printing. There are three color modes: [Auto Color] that fits the original color, [Full Color] and [Gray Scale].
In [Select Color:] in [Quality], select a color mode for printing.
To automatically adjust to the available color settings for the original ([Color Settings:])
Selecting the optimum color representation for the original ([Color Settings:])
Select the optimum settings for the original to print it at the optimum image quality level.
Select one of the following processes according to the original to be printed; the process suitable for originals consisting primarily of text, the process suitable for photos, the process suitable for originals created with DTP, the process suitable for printing Web pages, or the process suitable for printing CAD data.
In [Color Settings:] in [Quality], select the optimum color setting mode for the original.
To print images with a glossy finish ([Glossy Mode])
Making the image glossy ([Glossy Mode])
Images are printed with a glossy finish.
In [Quality], select the [Glossy Mode] check box.
This function is enabled when [Print Type:] is set to [1-Sided].
To prevent the generation of white space around images ([Auto Trapping]/[Black Over Print:])
Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print:])
The generation of white space on the boundary between different colors or around characters is prevented.
In [Quality], select the [Auto Trapping] check box or configure the [Black Over Print:] setting.
Select the [Auto Trapping] check box to superimpose neighboring colors to print so as to prevent white space being generated around a picture.
Configure the [Black Over Print:] setting to superimpose black color on a neighboring color to print so as to prevent white space being generated around black characters or figures. You can select whether to print black only around the characters or around both characters and figures.
To adjust the printing density in order to reduce toner consumption ([Toner Save])
Saving toner ([Toner Save])
Selecting the [Toner Save] check box in [Quality] adjusts the printing density in order to save the amount of toner consumed.
To sharpen the border between text ([Edge Enhancement])
Increasing the legibility of small or faint text ([Edge Enhancement])
Sharpen the edges of images such as text in the table and graphics to improve legibility.
In [Quality], select the [Edge Enhancement] check box.
To use ICC profiles
Using ICC Profiles
Specifying the ICC profiles for printing
Specify and print the ICC profiles registered in this machine with the printer driver.
To use the new ICC profiles registered this machine, you need to add the ICC profiles to the printer driver in advance. For details, refer to Here.
In [Quality], click [Quality Adjustment...].
Specify the settings for [RGB Color:], [Destination Profile:], and [Simulation Profile:].
The ICC profiles registered in the printer driver can be selected.
Click [OK].
Color processing is performed according to the selected ICC profiles.
Adding ICC profiles to the printer driver
To use the ICC profiles registered in this machine for printing, you need to add the ICC profiles to the printer driver in advance.
This function is available if the computer can communicate with this machine. The computer communicates with this machine and loads ICC profiles that the machine can use.
To register ICC profiles in this machine, use Download Manager(bizhub). For details on how to register ICC profiles in this machine, refer to the Help for Download Manager(bizhub).
In [Quality], click [Quality Adjustment...].
Click [Manage Profile].
If the Download Manager(bizhub) has been installed and if you click [Download Manager], the Download Manager(bizhub) starts.
Select a color profile type from the drop-down list.
Select the desired profile from the [Available Profile] list, then click [Add Sel].
To register the current driver settings as the profile, click [New], then enter the [File Name] and [Profile Name].
The profile name can be changed in [New/Edit].
Click [OK].
The profile is added to [Driver Profile List].
Finishing in Handouts or Booklet Format
To staple paper ([Staple:])
Staple papers ([Staple:])
Each set of sheets can be stapled (at a corner or at two positions) and output automatically. This function is useful for preparing a project proposal or other booklet materials.
In [Layout / Finish], select the [Staple:] check box. In addition, specify the number and positions of staples.
To use the Staple function, the optional Finisher is required.
In [Binding Position:] in [Layout / Finish], specify the staple position.
To punch paper ([Punch:])
Punching the printed sheets ([Punch:])
Printed sheets are punched for filing before they are output. This function is useful when you want to bind printed materials in files.
In [Layout / Finish], select the [Punch:] check box. In addition, specify the number and positions of punch holes.
To use the Punch function, the optional Finisher and Punch Kit are required.
In [Binding Position:] in [Layout / Finish], specify the punch position.
The number of punched holes varies depending on the area you are in.
To fold paper ([Fold & Staple:])
Folding papers ([Fold & Staple:])
The printed sheets are creased before they are output.
Half-Fold
Tri-Fold
In [Fold & Staple:] in [Layout / Finish], select the folding mode.
When you want to fold page by page, specify the number of pages to be folded at one time in [Page Fold Setting:].
To use the Half-Fold or Tri-Fold function, the optional Finisher FS-534 SD is required.
This function cannot be used on originals that contain more pages than the number of pages that can be folded by this machine.
To print in a booklet format ([Booklet])
Printing in a booklet format ([Booklet])
The pages in the original data are arranged and spread out in booklet format and printed on both sides of sheets. When the printed sheets are stacked and folded in two, the pages are arranged in the correct order.
In [Print Type:] in [Layout / Finish], select [Booklet].
By selecting [Fold & Staple:] in [Layout / Finish] in combination with this function, you can create booklet-form documents by folding the printed sheets in the center or by binding them using two staples in the center.
By selecting [Chapters] in [Layout / Finish] in combination with this function, you can place the specified page on the front side.
To bind in the center of paper ([Fold & Staple:])
Binding in the center of the paper ([Fold & Staple:])
The printed sheets are bound in the center and folded before they are output.
In [Fold & Staple:] in [Layout / Finish], select [Center Staple and Fold].
As the sheets are bound in the center, use the combined document data or set the [Print Type:] to [Booklet] on the [Layout / Finish] tab.
To use the Center Staple function, the optional Finisher FS-534 SD is required.
To specify the output tray ([Output Tray:])
Specifying the output tray ([Output Tray:])
In [Output Tray:] in [Paper Tray / Output Tray], select the tray to which printed sheets are output.
Adding the date/time or page number to printouts
To add the print date/time ([Date/Time])
Adding the date and time ([Date/Time])
You can add the print date/time to your printouts. If necessary, you can select the print position and format of the text.
In [Stamp / Composition], select the [Date/Time] check box.
As necessary, click [Settings...] to change the print position and format of the text.
Settings | Description |
|---|---|
[Format:] | Specify the format for the date/time. |
[Pages:] | Specify the range of pages on which the date/time is printed. |
[Text Color:] | Select the print color for the date/time. |
[Print Position:] | Specify the print position for the date/time. |
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
To add a page number ([Page Number])
Adding the page number ([Page Number])
You can add page numbers to your printouts. If necessary, you can select the print position and the page from which the page number printing starts.
In [Stamp / Composition], select the [Page Number] check box.
As necessary, click [Settings...] to change the print position and the page from which the page number printing starts.
Settings | Description |
|---|---|
[Starting Page:] | Specify the page from which the page number printing starts. |
[Starting Page Number:] | Specify the page number to be printed on the page specified in [Starting Page:]. |
[Cover Mode:] | Select this check box to print page numbers on the front and back covers when they are inserted. In addition, select the format. |
[Text Color:] | Select the print color for the page numbers. |
[Print Position:] | Specify the print position for the page numbers. |
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
To add information to the header or footer ([Header/Footer])
Adding information to the header/footer ([Header/Footer])
You can add and print the date and time and arbitrary text in the top or bottom margin (header/footer) of the original. You must register the information to be added for the header and footer in advance on this machine.
For details on how to register the information to be added for the header and footer, refer to Here.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
In [Stamp / Composition], select the [Header/Footer] check box, then click [Settings...].
Select the information to be added to the header/footer, and click [OK].
As necessary, change the range of pages on which the header/footer is printed and other settings.
Settings
Description
[Recall Header/Footer:]
Select the header/footer to be recalled.
[Distribution Control Number:]
Select whether to print copy numbers when printing multiple sets of copies.
[Print in Header]: Select this check box to print the copy number in the header.
[Print in Footer]: Select this check box to print the copy number in the footer.
[Start Number]: Specify the format for the copy numbers and the page from which the copy number printing starts.
[Pages:]
Select the range of pages on which the text is printed in the header/footer.
[Text Color:]
Select the color of the text to be added to the header/footer.
Inserting a Front Cover or Different Original Page into the Original
To insert front and back covers ([Front Cover:] / [Back Cover:])
Inserting front/back covers ([Front Cover:]/[Back Cover:])
You can insert a cover sheet before the first page or after the last page of the text.
The front and rear cover sheets can be different from that of the text pages (in paper color and thickness). You can print them at the same time.
In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing the body.
You cannot select [Auto].
In [Cover Mode], select the [Front Cover:] and [Back Cover:] check boxes.
If necessary, you can select whether to print the original on the inserted sheets or to leave them blank. When the inserted sheets are printed, the first page of the original is printed on the front cover and the last page of the original is printed on the back cover.
Select the paper trays for paper to be inserted as the front and back covers.
To print by inserting paper between transparencies ([Transparency Interleave:])
Inserting paper between transparencies ([Transparency Interleave:])
When printing on multiple transparencies, you can insert the specified paper between the transparencies. These sheets of paper prevent the transparencies from sticking together due to heat generated during printing or static electricity.
In [Print Type:] in [Layout / Finish], select [1-Sided].
In [Select Color:] in [Quality], select [Gray Scale].
In [Paper Type:] in [Paper Tray / Output Tray], select [Transparency].
In [Cover Mode], select [Transparency Interleave:] check box.
Select the paper tray for the paper to be inserted between transparencies.
OHP interleaves are inserted as blank sheets.
To insert paper into the specified page ([Per Page Setting:])
Inserting paper into the specified pages ([Per Page Setting:])
Paper different from other pages is inserted into the specified pages.
You can select color paper and thick paper as paper to be inserted. You can also select whether to print the original on the inserted paper.
Create in advance a list that specifies the paper and print settings for each page. When printing on inserted paper, select the list you want to apply to printing.
In [Per Page Setting], select the [Per Page Setting:] check box, and the click [Add...].
If nothing is registered in the list, selecting the [Per Page Setting:] check box automatically displays the setting window.
When you have already prepared a list, select the list you want to apply to printing.
Create a list by specifying the paper and print settings for each page.
Settings
Description
Setting List
The settings for each page are displayed in a list.
[List Name:]
Enter the name of the list to be created.
[]/[]
These buttons move the order of settings in the list. They do not change the settings.
[Add]
This button adds the setting to the list.
[Delete]
This button deletes the setting selected in the list.
[Add/Edit]
You can add settings to the Setting List or edit settings.
[Page Number:]
Enter the page numbers you want to add.
To specify multiple page numbers, separate each number with a comma (for example, "2,4,6") or connect the numbers using a hyphen (for example, "6-10").
[Print Type:]
Select the print type applied when printing the specified pages.
[Paper Tray:]
Select the paper tray for printing the specified pages.
[Staple:]
Select the staple position applied when the specified pages are stapled.
Click [OK].
Adjusting the Layout
To print a poster-sized image ([Poster Mode:])
Printing a poster-sized image ([Poster Mode:])
The original image is enlarged, divided, and printed on multiple sheets. When you join the printed sheets together, a large poster is created.
In [Poster Mode:] in [Layout / Finish], select "N N". For example, when you select [2 2], one page of the original image is enlarged, divided, and printed on four sheets.
To create overlap margins, select the [Overlap width line] check box.
To rotate an image 180 degrees ([Rotate 180])
Rotating the image 180 degrees ([Rotate 180])
The image is printed upside down. Use this function when printing on envelopes whose loading direction cannot be changed.
In [Layout / Finish], select the [Rotate 180] check box.
To fine-tune the print position ([Image Shift])
Fine-tuning the print position ([Image Shift])
You can fine tune the print position of the image upward, downward, rightward, and leftward with respect to the paper. When an image is printed on the back side, you can also fine tune its position.
Use this function when you want to make a fine adjustment, such as changing the print position a little or printing images in different positions between the front and back sides.
In [Layout / Finish], select the [Image Shift] check box.
The [Image Shift] window appears.
Adjust the upward/downward and rightward/leftward shift distances, and click [OK].
When printing images on both sides, selecting the [Same value for Front and Back sides] check box applies the same settings to both sides.
Restricting a Handout Copy or Printing a Highly Confidential Document
To print a concealed security watermark that appears when copied ([Copy Protect])
Adding a concealed security watermark ([Copy Protect])
Text such as "Copy" and "Private" are printed in the background pattern as concealed text. This function is called the Copy Protect function.
When a copy-protected document is copied, the concealed security watermark appears on the entire page, thereby indicating that it is an unauthorized copy.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
In [Stamp / Composition], select the [Copy Security] check box, then click [Settings...].
Select [Copy Protect], and click [OK].
As necessary, specify the text to be printed and the format of the text. For details, refer to Here.
To print stamps such as "Copy" and "Private" on the entire page ([Stamp Repeat])
Printing a stamp on the entire page ([Stamp Repeat])
Stamp such as "Copy" and "Private" are printed on the entire page.
By printing text such as "Copy" or "Private" as a visible stamp, you can deter unauthorized copying.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.
In [Stamp / Composition], select the [Copy Security] check box, then click [Settings...].
Select [Stamp Repeat], and click [OK].
As necessary, specify the text to be printed and the format of the text. For details, refer to Here.
To print a highly confidential document ([Secure Print])
Printing Highly Confidential Documents ([Secure Print])
Secure Print
The Secure Print function allows you to set a document ID and a password for print data and to save the data in a box (Secure Print User Box) on this machine. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.
Since you need to enter the document ID and password from the Touch Panel to print the data saved in the box, this function is particularly suitable for safely printing highly confidential documents.
The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.
Enabling simple printing for secure print document (for the administrator)
If simple printing for secure print document is enabled, the computer login name is used as the document ID for Secure Print, so you can skip the entry of the document ID.
Also, if the computer login name is used as the document ID for Secure Print, it prevents the document ID from being duplicated with that of another user, which simplifies document management on this machine.
When making prints on the machine, the user can display a list of document IDs on the Control Panel and easily specify the target document ID.
To enable simple printing for secure print document, configure the following settings.
Select [Utility] - [Administrator Settings] - [System Settings] - [User Box Settings], then set [Security Document Setting] to [Release Secure Print] (default: [Do Not Release Secure Print]).
In the [Installable Options] page of the printer driver, set [Security Document Setting] to [Release Secure Print] (default: [Do Not Release Secure Print]). For details on [Installable Options], refer to Here.
When simple printing is disabled, the document ID can be specified using up to 16 characters. If simple printing is enabled, the document ID can be extended to up to 64 characters.
If simple printing is changed from Enable to Disable while the document ID is specified using 17 or more characters, it will cause document operations to fail.
How to print from the computer
A single job allows you to print out a document of up to 2999 pages in length.
In [Output Method:] in the [Output Method] window, select [Secure Print].
Enter the document ID and password, then click [OK].
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same document ID and password, selecting this check box eliminates the need for entering them each time.
Execute printing.
The data is saved in the Secure Print User Box. Continue to "Operations on this machine".
You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.
Operations on this machine
Data printed using the Secure Print function is saved in the Secure Print User Box. To print the saved data, you need to enter the document ID and password specified in the printer driver.
For details on how to print, refer to Here.
Printing in the Environment with User Authentication Installed
To add authentication information
Attaching Authentication Information
Printing when authentication is set
When printing a document in an environment where user authentication or account track is employed, you need to send the authentication information (user name and password) to this machine to execute printing. This requirement limits the users who can use this machine, preventing unauthorized use by a third party.
When this machine receives a print job from a user who is not allowed to print or a print job without authentication information, this machine automatically discards the job.
A print job without authentication information is a print job that is sent without correctly configuring the User Authentication/Account Track setting using the printer driver even though the User Authentication/Account Track setting is configured on this machine.
If [Print] in [Output Method:] is selected while the [User Authentication]/[Account Track] check box is cleared on the [Output Method] window of the printer driver, the print job is considered as a print job without authentication information.
When printing a highly confidential document in an environment where user authentication or account track is employed, using the ID & Print function enables high security printing. For details, refer to Here.
If the quick authentication is installed, you can start printing by authentication with only the user name but without password entry. How to configure the setting is explained using Web Connection. For details, refer to Here.
How to print from the computer
In the [Output Method] window, select the [User Authentication] check box (and the [Account Track] check box).
When user authentication is enabled, select [Recipient User], enter the user name and password, then click [OK].
When this machine is accessible to public users (unregistered users), selecting [Public User] enables you to execute printing without entering the user name and password.
When an external authentication server is used, click [User Authentication Server Setting...], then select the authentication method and authentication server. To perform MFP authentication when external server authentication is used together, specify the MFP as an authentication server.
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same user name and password, selecting this check box eliminates the need for entering them each time.
If account track is enabled, enter the account name and password, then click [OK].
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same account name and password, selecting this check box eliminates the need for entering them each time.
Execute printing.
Printing starts successfully when the authentication information is judged correct.
To print a highly confidential document ([ID&Print])
Printing at the Same Time as Authentication ([ID&Print])
ID & Print
The ID & Print function saves print data in the ID & Print User Box of this machine in an environment where user authentication is installed. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.
Since you need to be authenticated in this machine to print the data saved in the box, this function is suitable for safely printing highly confidential documents. When you are successfully authenticated, the print data of the login user is automatically printed. This enhances security as well as ensures smooth operation.
The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.
How to print from the computer
A single job allows you to print out a document of up to 2999 pages in length.
In the [Output Method] window, select the [User Authentication] check box.
Select [Recipient User], enter the user name and password, then click [OK].
In [Output Method:], select [ID&Print].
Execute printing.
The data is saved in the ID & Print User Box. Continue to "Operations on this machine".
You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.
Operations on this machine
Tap the [User Name] field or keyboard icon, and enter the user name and password.
Check that [Logout after Print] is selected in [ID & Print], then tap [Login].
When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.
When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.
When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.
When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.
To print a particular data item in the ID & Print User Box, open the ID & Print User Box and select the data item. For details on how to print, refer to Here.
Operations on this machine (when an authentication unit is used)
Prints can be made easily by simply placing your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.
Some authentication settings may require the user name or password to be entered before you place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit. Tap the [User Name] or [Password] field or keyboard icon, and enter the user name or password.
Check that [Authentication Device] is selected in [Authentication Method].
Check that [Logout after Print] is selected in [ID & Print], then place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.
When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.
When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.
When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.
When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.