Saving a File to a User Box on this Machine to Share it in the Office ([Public], [Personal], [Group])
To register a User Box to be Shared in the Office
Create User Box
Up to 1000 User Boxes can be created.
Tap [Utility] - [One-Touch/User Box Registration] - [Create User Box] - [Public/Personal User Box] - [New].
The administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].
Enter the registration information, then tap [OK].
For details on registration information, refer to Here.
To save a shared file to a User Box
Save File in a User Box
Save (basic operation flow)
Load the original.
Tap [User Box].
Select a User Box in which to save a file, then tap [Save].
This example uses the Public User Box for explanatory purposes. To use a Personal User Box or a Group User Box, tap [Personal] or [Group] and select the desired box.
Tap [New], to create a User Box. For details, refer to Here.
To search for a User Box in which to save a file, tap [Search]. For details, refer to Here.
Set file save options if necessary.
For details on option settings, refer to Here.
Press the Start key.
The file is saved.
If files stored in a User Box are not used, they are deleted automatically when the [Auto Document Delete Time] has passed (Default: [1 day]).
Save files in Copy mode
You can read a document in Copy mode and save its data in the User Box.
For details, refer to Here.
Save file in Fax/Scan mode
You can read the original data in Fax/Scan mode and save it in a User Box.
For details, refer to Here.
Save files from a PC
When specifying to print using the printer driver, you can specify a User Box number and store the print data in the box.
For details, refer to Here.
Save file from a USB memory
You can save a file stored on a USB memory in a User Box.
For details, refer to Here.
Change the default save settings
You can change the default option settings when saving the original data scanned on this machine to a User Box or USB flash drive.
The default option settings are common in both the case in which a document is saved in a User Box, and the case in which it is saved on a USB flash drive.
Tap [User Box].
You can also select [User Box] - [System] - [External Memory] to configure the same settings.
Select a User Box in which to save a file, then tap [Save].
Specify the function of which you want to change the default.
Tap [Check Setting].
Tap [Use current settings] in [Default setting when saving documents].
To return to the factory default settings, select [Use factory default settings].
Tap [Yes].
To print a file saved in a User Box
Print File in a User Box
Print (basic operation flow)
Tap [User Box].
Select the desired User Box, then tap [Open].
This example uses the Public User Box for explanatory purposes. To use a Personal User Box or a Group User Box, tap [Personal] or [Group] and select the desired box.
If the box is password protected, tap [Open] and enter the password.
You can also open the desired User Box by tapping it twice.
Select a file to print, then tap [Print].
You can also long-tap the target file to display the menu icon, then drag and drop it to
to get the same result.
Set print options if necessary.
If an output image cannot be displayed, [Preview on Screen] appears. To check an output image, tap [Preview on Screen], then confirm the target output image on the preview window.
For details on option settings, refer to Here.
If necessary, enter the number of copies using the Keypad.
Tapping [No. of Sets] displays the Keypad.
Pressing the 10 Keypad key (default: Register key 3) displays the Keypad on the Touch Panel, enabling you to enter numeric values.
To change the number of copies, tap [C] (Clear).
Press the Start key.
Printing starts.
Print multiple files at the same time (Combine)
When printing multiple files at the same time, you can combine those files and handle them as a single job. This is called the Combine printing.
Using this function, you can reduce the print time and improve the efficiency as you can skip to repeat printing files one by one. You can collectively print up to 10 files.
Tap [User Box].
Select the desired User Box, then tap [Open].
This example uses the Public User Box for explanatory purposes. To use a Personal User Box or a Group User Box, tap [Personal] or [Group] and select the desired box.
If the box is password protected, tap [Open] and enter the password.
You can also open the desired User Box by tapping it twice.
Select files for Combine printing, then tap [Other] - [Combine].
Change the order of printing files (Combine sequence) if necessary, then tap [OK].
If you print a file containing a watermark first, the watermark will also be printed on the second and subsequent files.
Set print options if necessary.
If an output image cannot be displayed, [Preview on Screen] appears. To check an output image, tap [Preview on Screen], then confirm the target output image on the preview window.
For detailed optional settings, refer to Here.
If necessary, enter the number of copies using the Keypad.
Tapping [No. of Sets] displays the Keypad.
Pressing the 10 Keypad key (default: Register key 3) displays the Keypad on the Touch Panel, enabling you to enter numeric values.
To change the number of copies, tap [C] (Clear).
Press the Start key.
Printing starts.
To send a file saved in a User Box to an E-mail address or computer on the network
To operate a User Box on this machine through a computer
Operate a User Box via Web Connection
Open User Box
Log in to the Web Connection user mode, and open a User Box.
Access to the Web Connection, using the Web browser.
For details on how to access Web Connection, refer to Here.
Log in to the user mode.
For details on how to login to the user mode, refer to Here.
Click [Box] - [Open User Box].
Click and select a User Box to open from the list.
If the User Box list does not include the desired User Box, first click [Select User Box], select the check box for the User Box to be displayed in the list, then click [OK] in advance.
You can also open a desired User Box by entering its number directly in the [User Box Number] column.
If the User Box is password-protected, you need to enter the password.
Printing a file in a User Box
If a file can be printed, a check box is shown in the [Select] column. Also, symbol 
is shown in the [Selectable Operation] column.
Select the check box of file you wish to print, and click [Print].
You can also click
in the [Selectable Operation] column of the file to be printed to perform the same operation.
Set the print options if necessary.
Settings
Description
[Combine]
This option is displayed when multiple files are selected.
You can combine multiple files into a single file and print them at the same time. If you select multiple files and set [OFF], you cannot use the [Basic Setting] and [Application Setting] options.
[Basic Setting]
You can set a number of copies, 2-sided Print, and Finishing if necessary.
[Application Setting]
Configure more detailed setting such as Page Margin or Stamp. When using this function, click [Display].
[Save Print Settings]
Specify to save the current print settings or not.
This option is not displayed when multiple files are selected.
[Change order]
This option is displayed when multiple files are selected.
You can change the print sequence if necessary. Select files and change their print sequence by clicking [Top]/[Up]/[Down]/[Bottom]/[Undo].
To display files as thumbnails, click [Thumbnail View].
Click [OK].
Printing starts.
Click [OK].
The file list screen appears again.
Send files in a User Box
If a file can be sent, a check box is shown in the [Select] column. Also, symbol 
is shown in the [Selectable Operation] column.
Select the check box of file you wish to send, and click [TX].
You can also click
in the [Selectable Operation] column of the file to be sent to perform the same operation.
Configure send settings.
Settings
Description
[Specify destination]
Click [Search from List], and select the destination from the Address Book. When checking the destination list, click [Check Destination].
[Bind TX]
This option is displayed when multiple files are selected.
You can combine multiple files into a single file and send them at the same time. If you select multiple files and set [OFF], you cannot use the [File Type] and [Application Setting] options.
[File Type]
Specify the file type and encryption contents for a file to be sent.
[Communication Setting]
Configure E-mail settings or specify the URL notification destination. When using this function, click [Display].
[Application Setting]
Configure more detailed setting such as Stamp or Send & Print. When using this function, click [Display].
[Change order]
This option is displayed when multiple files are selected.
You can change the file transfer sequence if necessary. Select files and change their print sequence by clicking [Top]/[Up]/[Down]/[Bottom]/[Undo].
To display files as thumbnails, click [Thumbnail View].
Click [OK].
Transmission begins.
Click [OK].
The file list screen appears again.
Download files in a User Box to the PC
If a file can be downloaded, a check box is shown in the [Select] column. Also, symbol 
is shown in the [Selectable Operation] column. The file size of up to 400 MB can be downloaded at one time.
If the file size exceeds 400 MB, specify the page range setting before downloading to limit the file size to download at one time to less than 400 MB.
Select the check box of file you wish to download, and click [Download].
You can also click
in the [Selectable Operation] column of the file to be downloaded to perform the same operation.
Set the download options.
When a file is selected:
Settings
Description
[Change the settings.]
This option is displayed when downloading files from a Public User Box that has the Share SMB File function specified.
If the Share SMB File function is enabled and a general format file exists in an SMB sharing folder, clear the [Change the settings.] check box. You will then be able to directly download files from the SMB sharing folder. This allows higher speed downloading.
If no general format file exists in an SMB sharing folder, select the [Change the settings.] check box. You will then be able to download files by converting them into a general format.
[File Format]
Select a type of file to save.
[Outline PDF]
Select whether to use Outline PDF when [Compact PDF] is selected in [File Format].
[Page Range]
You can download all pages of file or the specified range of pages to the PC.
[Page Separation]
This option is displayed when a file containing multiple pages is selected. Select whether to separate a file every the specified number of pages.
When multiple files are selected:
Settings
Description
[Download format]
Select whether to compress multiple files in zip format or combine multiple files as a single file.
[File Format]
Select a type of file to save. To set each file to the same file type as when they are saved in a User Box, select [Same as Scan or Same as "During Scan"].
[Outline PDF]
Select whether to use Outline PDF when [Compact PDF] is selected in [File Format].
[Page Separation]
This option is displayed when a file containing multiple pages is selected. Select whether to separate a file every the specified number of pages.
When [Combine two or more documents into one file and download.] is selected in [Download format], the file cannot be separated on a page basis.
[Change order]
This option is displayed when multiple files are selected.
You can change the file storage sequence if necessary. Select files and change their print sequence by clicking [Top]/[Up]/[Down]/[Bottom]/[Undo].
To display files as thumbnails, click [Thumbnail View].
When [Download multiple documents into a Zip format.] is selected in [Download format], the sequence cannot be changed.
Click [OK].
When [Preparation for download has been completed.] has appeared, click [Download].
The File Download page appears.
Click [Save].
Specify the storage location and file name, and click [Save].
Click [Back].
The file list screen appears again.
Move or copy files in a User Box to another User Box
If a file can be moved or copied to another User Box, a check box is shown in the [Select] column. Also, symbol 
is shown in the [Selectable Operation] column.
Select the check box of file you wish to move or copy, and click [Move/Copy].
You can also click
in the [Selectable Operation] column of the file to be moved or copied to perform the same operation.
You cannot select multiple files.
Set the move or copy options.
Settings
Description
[User Box Number]
Select the destination User Box from the box list.
[Copy]
Select this check box to copy a file to the selected User Box.
Click [OK].
The file is moved or copied to the destination User Box.
Click [OK].
The file list screen appears again.
Delete files from a User Box
If a file can be deleted, a check box is shown in the [Select] column. Also, symbol 
is shown in the [Selectable Operation] column.
Select the check box of file you wish to delete, and click [Delete].
You can select or deselect all files by checking the [Check/Uncheck (applied to all the documents)] box.
You can also click
in the [Selectable Operation] column of the file to be deleted to perform the same operation.
Check the name of file to delete, and click [OK].
When you select multiple files and display them as thumbnails, click [Thumbnail View].
Click [OK].
The file is deleted, and the file list screen appears again.
To share files in the Public User Box on the network using the Share SMB File function
Sharing files in the Public User Box on the Network (Share SMB File)
Share SMB File
Share SMB File is a function that shares files in the Public User Box of the machine on the network using the machine as an SMB server.
This function allows you to connect to the device through the computer and easily export files in the Public User Box in the same way as when referencing the shared folder on the network.
Operations required to use this function (for the administrator)
Enable the Share SMB File function of the machine, then register a Public User Box used to share files.
How to configure the setting is explained using Web Connection. For details, refer to Here.
Saving files in the Public User Box
Only the files saved in the Public User Box as described below can be shared on the network.
Files saved to the Public User Box from the copy mode, printer driver, or USB memory cannot be shared on the network.
Referencing files in the Public User Box through the computer
This function allows you to connect to the device through the computer and easily export files in the Public User Box in the same way as when referencing the shared folder on the network.
The folder name of the Public User Box referenced through the computer is "9-digit User Box number_User Box name".
If the Public User Box is protected by the password, the following ID and password are required for authentication to reference files in the Public User Box.
ID: User Box number
Password: Password specified for the Public User Box
If a User Box administrator is specified, its ID and password are required for authentication to reference files in the Public User Box, which is protected by the password.
Using Web Connection allows you to download files in the Public User Box to a computer. For details, refer to Here.